Sustainable Cambodia
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Sustainable Cambodia, Inc.
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Job Opportunities

Position: Administrative Officer
Open to: All Interested Candidates
Opening date: March 24, 2014
Closing date: April 04, 2014, AT 5:00PM

Job Summary
Sustainable Cambodia (SC) works to improve the self-reliance and quality of life of people in the communities it works in, through a participatory, empowerment-based approach. The Administrative Officer will work with the HR/Administrative Manager and the Executive Director to ensure and maintain the support system for SC staff to perform their jobs.  The Administrative Officer will also support the HR/Administrative Manager in his daily tasks.

Job Responsibilities
A)  Administrative Tasks
The Administrative Officer will be expected to:
  •  Maintain all supplies needed for the efficient operation of the office and school by overseeing all SC material, equipment in stock within the check list (in and out).
  • Purchase all office materials and supplies such as, printer and copy ink, paper, pen, notebook… and keep them in SC stock with the record.
  • Distribute those materials as needed under the approval of HR/Admin Manager, and the Executive Director
  • Maintain records and reports that are needed to support Executive Director for effective communication with external partner as well as government affair. (Quarterly Report for CDC and MRD, Provincial Department)
  • Assist the HR/Admin Manager, and the Executive Director in order to follow up the monthly usages of motor and fuel for project operation
  • Make travel arrangements as directed by the Executive Director (ED)
  • Maintain a monthly phone call, internet usage, printing and photocopy log, electricity, water, reflecting all these items usage, cross-check these against monthly bills and report any discrepancies or unusual usage
  • Follow up materials/building repairing and maintaining
  • Coordinate repairs to office equipment
  • Keep and maintain the SC Inventory/Fixed Asset list
  • Assist the Training/Workshop/Meeting/Ceremony preparation, both in-house and external events.
  • Keep all grant proposals and report documents (archived doc)
  • Keep and update SC information board
  • Open and distribute mail
  • Take minutes at meeting signed by Executive Director and distribute minutes to all parties
  • Manipulating complex statistical data of entire SC programs
  • Perform any other administrative services needed to help staff which directed by HR/Admin Manager, and the Executive Director
B)  Supervision and Reporting
The Administrative Officer will be expected to supervise the following staff:
  • Cleaners
  • Security Guards
  • Volunteer House keeper/cook
The Administrative Officer will be expected to report to:
  • HR/Admin Manager
C)  Assisting the HR/Admin Manager
The Administrative Officer will be expected to assist:
  • Participate in staff recruitment and announcement as needed
  • Recruiting, training and supervising junior staff and delegating work as required
  • Ensure staff are following SC Policy and Procedure
  • Compose official letters, memos and reports, and prepare other documents as needed which assigned by the HR/Admin Manager and the Executive Director (ED).
  • Keep and maintain all staff CV and Bio, attendance/permission and office files including all SC contracts and building lease.
  • Requirements for Prospective Candidates
  • Currently enrolled in university in a related discipline (general management, business administration, economics) with one year minimum one year experience in an administrative or supervisory level OR university graduate in a related discipline with acceptable related work experience
  • Skilled in using the computer for email, research, and composing documents and familiar enough with MS Office and Internet Explorer to complete assigned tasks unsupervised.
  • Knowledge of the objectives, functions and relating policy and regulations of the department.
  • Ability to make independent decisions.
  • Ability to prepare reports and statements.
  • Ability to establish and maintain satisfactory relationships with the public, private industry and government personnel.
  • Flexibility, versatility and tolerance in a complex and ever-changing work environment.
  • Good verbal and written communication skills in English and Khmer

TO APPLY:      Candidates who are interested in applying for the above position MUST submit a current detailed resume
                     or curriculum vitae with a cover letter: 
Address to:     Mr. YOUM Vicheka, Email:vicheka@sustainablecambodia.org, H/P: 095-968-963
Only short list candidates will be contacted for interviews and submitted CVs will not be returned.